How to Use Media Folders in Shootsta
Organize your video assets into folders directly inside the Shootsta media library. Here is how to create folders, move assets, and keep your library clean as it grows.
The Shootsta media library now supports folders. You can group assets by project, campaign, team, or however your workflow makes sense. No more scrolling through a flat list of every file you have ever uploaded.
How do media folders work?
Folders in Shootsta work through tagging. When you create a folder and add assets to it, the platform tags those assets so they are grouped together. This means a single asset can live in multiple folders if needed, which is useful when the same B-roll clip is relevant to more than one project.
The left sidebar in your media library shows your folder structure. Click a folder to filter the library to just those assets. Click "All Assets" to see everything.
How do I create a folder?
Three steps:
- Open your Media Library from the left navigation
- Click + New Folder in the folders panel
- Name your folder and start dragging assets into it
That is it. The folder appears in your sidebar immediately.
How should I organize my folders?
There is no single right way. It depends on how your team thinks about their work. Here are three approaches that work well at scale.
By project or campaign
One folder per project: "Q1 Brand Campaign," "Onboarding Series," "2026 Annual Report." This keeps all assets for a single deliverable together. Good for teams that work on distinct projects with clear start and end dates.
By asset type
Separate folders for raw footage, B-roll, final edits, brand assets (logos, templates, lower thirds), and audio. Good for production teams who need to find specific types of assets across multiple projects.
By team or department
Marketing, L&D, Internal Comms, Sales Enablement. Good for organizations where different teams produce their own video content and want their own workspace within the shared library.
You can combine approaches too. A top-level "Marketing" folder with sub-folders for each campaign gives you both views.
What if I have hundreds of existing assets?
You do not need to organize everything at once. Start with new projects. Create a folder each time you start a new video project and add assets to it as you go. Over time, your most active content gets organized naturally.
For older assets, batch-organize by working through the library one section at a time. Sort by date, identify a project, create a folder, drag the assets in. Twenty minutes of cleanup goes a long way.
Who can see and edit folders?
Folders are visible to everyone in your workspace. Any team member can create folders and move assets between them. This keeps things flexible for collaborative teams without requiring admin setup.
Tips for keeping your library clean
Name folders clearly. "Sydney Event March 2026" is better than "Event Stuff." When you come back to it in three months, the name should tell you what is inside without opening it.
Archive completed projects. Once a project wraps and the final videos are delivered, move the folder's assets to an archive area or add an "Archived" prefix to the folder name. This keeps your active view focused on current work.
Use consistent naming. Pick a convention and stick to it. If your team uses "[Client] - [Project] - [Date]" for folders, everyone should follow the same format. Consistency makes searching faster for everyone.
For a deeper guide on managing video assets as your library scales past hundreds of files, see our guide on organizing video assets at scale.
Frequently asked questions
Can one asset live in multiple folders?
Yes. Folders use tagging underneath, so the same asset can appear in multiple folders without duplicating the file. This is useful for shared assets like brand templates or B-roll that gets reused across projects.
Is there a limit to how many folders I can create?
No. Create as many as you need. Just keep the naming clear so the list stays navigable.
Can I nest folders inside other folders?
The current structure supports a flat folder list. You can simulate hierarchy through naming conventions (e.g. "Marketing - Q1 Campaign," "Marketing - Brand Assets").
Does this affect how editors see my assets?
Editors see the same folder structure. If you organize your assets before briefing a project, editors can find what they need faster, which means less time hunting for files and fewer clarification requests. For tips on writing briefs that work with organized assets, see our guide on video briefs that editors get right.
Can I search within a folder?
Yes. The search function filters within the selected folder, so you can narrow results to a specific project or asset type.
