Internal Communications Video Guide

Why internal communications video works better than email

The average employee receives 120+ emails per day. Your CEO update, policy change announcement, or culture initiative is competing with everything else in that inbox. Open rates for internal emails hover around 60-70%, and read-through rates are much lower.

Internal communications video cuts through that noise. When employees see a face and hear a voice, they pay attention. A 90-second video from the CEO carries more weight than a 500-word email because it feels personal, direct, and harder to skim past.

You don't need to replace every email with a video. But for the messages that matter most - the ones where tone and clarity make a real difference - video does the job better.

Types of internal communications video

Not every internal video needs to be a polished production. The format should match the message. Here are the most common types of internal communications video that businesses produce.

CEO and leadership updates

Regular updates from senior leaders keep teams aligned on strategy, priorities, and company direction. These work best as short, direct-to-camera pieces filmed on a phone or webcam. Authenticity matters more than production value here.

Company announcements

New offices, acquisitions, org changes, product launches - anything that affects the whole company benefits from video. It lets leaders control the narrative, add context, and set the tone in a way that a written memo can't.

Change management communications

When your company is going through a restructure, system migration, or process change, employees have questions. Video lets leaders address those questions head-on, explain the "why" behind decisions, and show empathy during uncertain times.

Employee onboarding videos

First impressions matter. An onboarding video series that introduces new hires to the company's culture, values, key people, and ways of working creates a consistent experience regardless of location or start date. This pairs well with corporate training video production for role-specific content.

Culture and values content

Employer branding doesn't stop at recruitment. Internal culture videos - team spotlights, day-in-the-life features, celebration reels - reinforce company values and build connection across distributed teams.

Town hall recaps

Not everyone can attend the live town hall. Recording it and distributing a condensed version ensures the message reaches every employee, including those in different time zones or on leave.

How to produce internal communications video at scale

The biggest barrier to internal communications video isn't budget or equipment. It's the production bottleneck. When every video requires a crew, a studio, and weeks of post-production, your comms team can't keep up with the cadence that employees expect.

A scalable approach looks different. With a video production subscription, your comms team can produce videos continuously. Film on a phone or webcam, upload the footage, and receive a professionally edited video within 48 hours. Your brand guidelines, intros, lower thirds, and music are built into every edit automatically.

This is how companies like Shootsta's clients produce 10-20 internal communications videos per month without increasing headcount. The comms team focuses on messaging and strategy while the editing is handled by professionals who already know the brand.

Distribution: getting internal video in front of employees

Producing the video is only half the job. Distribution determines whether anyone actually watches it. Here are the channels that work best for internal communications video.

Intranet and internal portals

Embedding video on your intranet homepage gives it visibility without requiring employees to take action. It's passive consumption - employees see it when they log in.

Email with video thumbnails

Including a video thumbnail in your internal email increases click-through rates significantly. Most email clients don't support embedded video, so link to a hosted version with a compelling thumbnail and play button overlay.

Slack, Teams, and messaging apps

For quick updates and informal content, dropping a video directly into a Slack channel or Teams chat puts it where employees are already spending their time.

Digital signage

Office-based teams can see internal videos on screens in common areas - reception, break rooms, elevator lobbies. This works well for announcements, recognition, and culture content.

Measuring the impact of internal communications video

Unlike external marketing video, internal comms video metrics focus on reach and engagement within your employee base rather than conversion.

Track view count as a percentage of total employees to understand reach. Watch completion rate to gauge whether the content holds attention. If your 3-minute CEO update sees 80% of viewers drop off at the 90-second mark, it's too long.

Survey data matters too. Pulse surveys that ask "Do you feel informed about company direction?" give you a qualitative signal that complements the quantitative video metrics.

Getting started with internal communications video

You don't need to overhaul your entire comms strategy at once. Start with one recurring format - a monthly CEO update or a weekly team spotlight - and build from there. Once your team sees how much faster and easier it is to produce video with the right tools, the use cases will expand naturally.

Explore how Shootsta works for communications leaders, or see the full range of corporate video types you can produce with a single platform.